Advantages of corporate carsharing for your company
Carsharing has long been ubiquitous in many large cities. It is now also gaining popularity in the corporate world. When employees share company vehicles, the costs for a fleet is minimized. In order to maximize the company fleet as cost-effectively and uniformly as possible, companies are increasingly looking into corporate carsharing.
What is corporate carsharing?
Corporate carsharing or pooling means the employees of a company share a pool of company vehicles, which they use on a regular basis. The way it works is similar to commercial carsharing: vehicles are reserved by employees for one or more trips for a certain length of time, and then returned to company premises once the trip or trips are completed. Before corporate carsharing can be launched, a framework agreement must first be concluded. Only then will company employees have the pool vehicles at their disposal. Once a car policy is in place, participants of the carshare scheme will be expected to observe them.
Why corporate carsharing in the vehicle fleet?
Corporate carsharing makes the most economic sense for a company whose own fleet is rarely fully exploited, and the costs of the fleet and its administration exceed the expenses incurred by carsharing. Corporate carsharing offers a flexible and sustainable mobility solution for your company. However, before you decide for corporate carsharing, it is essential first to determine the extent to which your fleet is utilized. At what periods are the majority of company cars left idle on the premises? On the other hand, are there peak times when many vehicles are out on the road? Can the current number of company cars be minimized through carsharing? Can the vehicles also be used for personal reasons? Etcetera.
Having these questions answered helps to get a precise picture of the overall efficiency of the fleet. A preliminary in-depth analysis ensures the corporate carsharing scheme will be established successfully and cost-effectively. Corporate carsharing software helps to maintain a close eye on vehicle pool utilization, while costs in the long run are minimized.
4 reasons why you should integrate corporate carsharing into your fleet
Corporate carsharing provides a wide range of advantages. Here are four of the most important ones:
Reason 1: Cost optimization
Many company cars are not being utilized cost-effectively. Corporate carsharing helps make optimum use of your fleet – the total number of vehicles can be reduced and leasing costs slashed. As a rule of thumb, you can expect a savings of 20 to 40 percent on mobility costs.
Reason 2: Sustainability
Corporate carsharing can promote sustainable company mobility. Instead of assigning company cars to individual staff, you can reduce the size of your fleet and in doing so reduce your carbon footprint. If you use electric vehicles, pooling is a flexible and, at the same time, environmentally-friendly solution, since e-cars offer high mileage and low long-term costs.
Reason 3: Employee perk
Not every employee today wants their own company car. Though for most of them, giving up mobility altogether is not an option. Pool vehicles are therefore a viable alternative. If company cars are also available for personal use, employees will get a monetary advantage, though this does require reporting to the tax authority.
Reason 4: Image – Win-win
Corporate carsharing, especially with regard to the use of electric vehicles, can have a positive effect on the company’s image. You get to offer your employees the opportunity to be always mobile, while avoiding large and cost-intensive fleets. Through carsharing you provide a wider range of employees access to vehicles, and in so doing create stronger employee loyalty.
What many companies don’t know: even if your company is spread across several locations within a certain area, carsharing makes sense. In this case, it is advisable to check, with the help of software, the capacity utilization of the locations, and, if necessary, optimize it in the event of strong fluctuations, as well as offer digital solutions for vehicle access.
Corporate carsharing with Carano – Pool vehicle management is that easy
Many companies offering carsharing coordinate and book vehicles using the Outlook calendar, in which pick-up and drop-off times are visible to all employees. What is viable with one or two pool vehicles quickly becomes inefficient and confusing when more are involved.
In order to organize your pooling in the best possible way, a clearly-structured administrative platform helps to enhance efficiency and planning. With Carano, fleet managers can with just a few clicks obtain an overview of vehicle availability and capacity utilization, assign driving rights for specific vehicles, check leasing mileage and view the booking calendar. Our software reduces organizational work, ensures a sensible division of tasks between fleet manager (general organization of the pool and allocation of authorizations) and driver (independent booking). For effortless vehicle entry, you can also use our vehicle access packages in Carano, either the ecos key lockbox or the Flinkey Box. This way your employees can access pool vehicles on the own outside regular office and opening hours.
Carano’s corporate carsharing module allows you to make company mobility more flexible while ensuring vehicles are available to employees at all times.
The advantages of corporate carsharing are obvious. Carsharing is both an economical and environmentally-friendly alternative for your company, helps improve cost transparency and reduces fleet expenditures and administrative work. Other major benefits include enhanced utilization of your fleet, subsequent cost savings and an overall positive image for your company.