Latest trends in fleet software – to your company’s advantage
In recent months the coronavirus crisis has clearly demonstrated: digitalization is here to stay and its role is vital to the efficient and cost-saving management of the fleet. What trends are emerging in IT applications for fleet management and how do fleet managers decide on the right solution?
Customized solutions in demand
The diversity of vehicle fleets requires an assortment of measures, i.e. there is no single direction the market is moving in.
Due to the pandemic, remote working has become the norm. The novelty of this work mode for many vehicle fleets requires a rethink. For many fleets, remote working has been a great opportunity to streamline processes and facilitate communication channels.
Aided by quality software, employees can access a common database and retrieve and process data from a digital archive. Drivers are also increasingly involved in the work processes, resulting in an effective exchange of information.
“We believe when work is divided up fleet management becomes more efficient and cost-effective. The goal: lower process costs, greater transparency and better quality of service.”
Toni Hoffmann, product manager at Carano Software Solutions
Moreover, digitalization is making inroads into fleet management and sending old established processes packing. More than ever before, drivers are coordinating with each other and with the fleet manager via emails and apps.
This also means physical presence is no longer necessary for the variety of checks and tests, which in turn translates to great time and money saving for the fleet manager, as there will be no need for coordination. Modern software solutions remind drivers of mandatory inspections and send alerts to ensure no deadlines are missed.
As far as reporting and controlling is concerned, in the coming years Excel tables will be replaced by easy-to-read dashboards that allow key figures to be called up in a matter of clicks. Another trend is cloud models, the use of which will continue to grow in the years to come. In contrast to on-premise solutions installed locally on servers, cloud solutions offer effortless access to the system, whether on the road or from home office.
With the increasing acceptance of fleet coordination from the home office, cloud software is set to play a pivotal role. The demand for a combination of on-premise and cloud solutions is increasing, as they simplify remote working.
When is fleet software worthwhile?
First off: fleet software is almost always worthwhile. When choosing a solution, it is not so much the size but the complexity of the fleet that is decisive.
A look into the work processes can be helpful: What is done internally and what externally? It comes down to the software’s objective and the type of fleet organization. Solutions like Fleet+ offer up a high level of features and are suitable for medium-sized fleets. Small fleets, on the other hand, do better with compact solutions.
Before acquiring a software solution, fleet managers need to ask themselves the following questions:
- Are you looking to simplify cost recording and analysis or will you be using the data recorded as a basis for strategic decisions?
- Are there dispersed locations and who will have direct access?
- How much support are you planning to give to the drivers?
- Which departments and external service providers will be involved?
- Are there any guidelines for data protection in the company?
- What services and apps are available for the drivers, etc.
If these questions are clarified beforehand, the decision for the right solution for your fleet will be easier to make and you’ll be able to get the implementation quicker underway.
In short, a carefully thought-out list of all the fleet processes will provide a good basis for the decision to purchase fleet software and make the step toward a digitally managed fleet that much easier.
The search for a suitable fleet software can be tedious.
We are here to aid you in this process and will show you how to save both time and money with the help of our solutions while making established communication channels more effective.