Fuhrpark Reinigung: So machen Sie Ihre Flotte fit

Spring cleaning your fleet

Out with winter, in with spring. March is a month of change: the days are growing longer; the sun is making more of an appearance. The big spring clean out is on the agenda. What’s happening at home is also happening in fleets. The only difference is that there are legal ramifications that come into play.

Like personal vehicles, company cars also need a good cleaning after the long chill, though on a far larger scale. March and April are ideal months to check out the condition of the fleet and schedule repairs and inspections.

How to get your fleet ready for spring

1. Take inventory

Take advantage of spring to take a proper inventory. Which vehicles have sustained damage from heavy use over the winter and need repair? Are there vehicles needing to be replaced? The longer days provide an opportunity for fleet managers to do a thorough review. This includes scheduling inspections or statutory maintenance, for example.
If you use a fleet software, you’ll be reminded of upcoming appointments and usually don’t have to do more than confirm them. If you’re managing the fleet manually, the work will be much more time consuming, since auto repair shops will be inundated with work orders at this time of year. You’ll need to schedule sufficient time for this.

2. Check leasing contracts

Every year, or more precisely: every three years. In many cases, leasing contracts will have expired or be expiring. Now it’s the time to find out which vehicles are to be returned to the leasing company and which are to be made permanent inventory. Leasing agreements should be regularly scrutinized to ensure they are up to date, so that the fleet is organized not only according to needs but also as cost-effectively as possible. Spring is a good time to conduct an in-depth inventory check, and, if necessary, for a sit-down with the leasing company.

3. Swapping out the tires

By the end of April at the latest, the weather in this country finally becomes pleasant enough that icy conditions and slippery roads are no longer a worry. This is the time to change to summer tires. Unlike winter tires, which has been mandated in the Road Traffic Act since 2010, there is no regulation requiring for when summer tires are to be used. Nevertheless, for cost reasons, it makes sense to swap tires out seasonally. Summer tires have flatter treads and so have more grip on dry surfaces. This translates to shorter braking distance and lower tread wear and greater fuel efficiency.

4. Driver’s license check

Fleet safety is a key issue for any fleet manager. And this starts with the drivers. Only when all the drivers of a company possess valid driver’s licenses can the safety of everyone be guaranteed. Although checking driver’s licenses is not clearly mandated, it can be found in sec. 21, para. 1, no. 2 of the German Road Traffic Act (StVG) and sec. 28, para. 2 of the Insurance Contract Act (VVG). Fleet managers are on the safe side when drivers’ licenses are verified every six months, and archived in accordance with data protection regulations. To prevent license checks from degenerating into an organizational marathon, a digital solution is the answer. License checks can be done quickly and securely anytime anywhere.

5. Cleaning the vehicles

From a hygienic point of view, regular cleaning of the vehicle is important. This applies to both the exterior and interior. A thorough cleaning of the mats, upholstery, windows and side mirrors ensures drivers have a clear view while their health is protected.

6. Analyze costs

A freshly cleaned vehicle is just the start in the spring cleaning process.
Take time out to comb through the expenditures. Uncover the (hidden) money pits and learn what you can do about them. The more thorough you are, the better the long-term prospects.
When you have arrived at this step and yet are not using fleet software, you should do a rethink. Why not get in touch and let us advise you on the solution best for your fleet.

Dienstwagenfahrer am Steuer seines Fahrzeugs

Why you should exercise caution on the road even in springtime

Spring brings with it a number of hazards that company car drivers need to be aware of. Winter weather leaves its mark in the form of a pothole or two in the road. During the long, cold months, water seeps into the asphalt and freezes causing cracks and hollow spaces to form. These usually don’t show up until spring. Your drivers need to watch their speed and slow down on unfamiliar back roads.
Do you generally drive on country roads surrounded by forest? Lots of woodland animals are out and about at this time of year. Deer and wild boars are no longer a rarity in densely populated urban areas. Serious accidents occur when humans and their cars collide with wild animals, causing injuries and property damage. So keep in mind: Prudent speed can prevent accidents. As the saying goes: Better safe than sorry.