Corporate car sharing enables cost savings of up to 30% and is thus becoming a genuine alternative in vehicle fleets for more and more companies. This is because the shared use of vehicles increases capacity utilization and can reduce fleet costs. With our car sharing software CaranoCloud you have the complete package at hand to manage your pool vehicles efficiently and transparently.
Increase vehicle utilization, minimize the number of vehicles and reduce your fleet costs
The software facilitates the dispatching of vehicles and relieves you from the time-consuming team organization and driver communication
From booking to vehicle access to compliance with legal requirements: CaranoCloud offers everything for efficient car sharing
The management of pool vehicles is clear and uncomplicated with CaranoCloud – both for fleet managers and employees.
With just a few clicks, drivers book a suitable pool vehicle via the desktop application or the app. Thanks to email notifications, they remain informed in case of rebooking, delays or cancellations. The return dialog can be used to document damage, defects and soiling after the trip.
Thanks to a stationary key cabinet or a key box placed in the car, access to the vehicle is possible around the clock. This saves time-consuming coordination and personal key handovers in the office are a thing of the past.
Before each journey, valid driver’s license checks and UVV driver instructions are checked. Useful add-ons support you in complying with your keeper liability obligations and guarantee traceable and complete documentation.
Whether a clear booking calendar, automated vehicle allocation or useful evaluations, the functions of CaranoCloud provide the prerequisites for efficient and well-organized car sharing in your fleet.
Our corporate car sharing software solution can be extended with helpful applications. Our solutions support you in the implementation of your keeper liability obligations and enable flexible vehicle access for employees. In this way, you reduce administrative efforts and offer drivers a high level of user comfort.
App-enabled driver’s license check with automated appointment management
E-learning tool with notification function for legally compliant instruction of drivers
Our corporate carsharing software has been successfully used in the Smart eFleets research project since 2021. There, the digital solution enables flexible pool vehicle management in fleets, even across company boundaries. In this way, fleets and charging points can be intelligently networked and optimally utilized. The core objective of the project is to derive innovative pooling and sharing approaches for the e-fleet and thus to advance the technical development in the field of e-mobility.
Reduction of the pool vehicle in the
Vehicle fleet by 20%
In the Smart eFleets project, it has been proven that with the support of CaranoCloud, we make it very easy for our drivers to book and use a vehicle. Sharing electric vehicles also makes double sense. Fixed costs are spread over more kilometers and CO₂ emissions are saved. And drivers are always assigned a sufficiently charged vehicle thanks to the software – something that is very much appreciated by our employees.
Heinrich Coenen,
Fleet Manager of Berliner Verkehrsbetriebe (BVG)
With our vehicle opening tools, you give employees flexible access to your vehicle pool. This eliminates the need for time-consuming appointment coordination and personal key handovers in the office.
With a key cabinet, vehicle keys are stored theft-proof in a central location. Drivers can access the released key at any time using a PIN or smart card, such as an employee ID card. Removal and return are fully documented.
The flinkey box enables convenient vehicle access via smartphone app, even without Internet access. For this purpose, the box receives via Bluetooth the signal to open and close the vehicle. No retooling is necessary, because the box is simply placed in the car and is immediately ready for use.
With helpful evaluations, you can analyze at which times the vehicles are used particularly frequently or when idle times occur. This can increase the utilization of cars in the fleet and minimize the number of vehicles. This reduces fleet costs by up to 30%, as fewer cars need to be purchased and maintained.
A car-sharing concept not only makes economic sense, but also ecological sense. Because if you minimize the number of vehicles in your fleet and even set up a car-sharing fleet with economical electric vehicles, this saves valuable resources. This makes it easier for you to adhere to a possible corporate sustainability strategy.
Yes, employees can independently book vehicles for which they are authorized from anywhere. Booking can be done either via desktop application or smartphone app. The software then assigns a suitable vehicle for each trip, taking into account the leasing mileage or range in the case of e-vehicles. All bookings and trips are clearly displayed in the booking calendar.
When booking, if you choose a vehicle that has already been assigned for the desired period, CaranoCloud will indicate this. Double bookings are therefore not possible. Alternatively, you can select a different time period.
With CaranoCloud you can manage your keys digitally. Two tools are available for vehicle access: you can store the keys in a theft-proof key cabinet. After successful booking of a vehicle, the key can be taken out of the cabinet by means of PIN. Or you can place a key box in the vehicle that is controlled via smartphone app and receives the signal to open via Bluetooth.
With the return dialog, drivers can document any damage, soiling or defects when returning the vehicle. These messages can then be processed further internally.
The corporate carsharing software automatically rebooks for a suitable replacement vehicle in the event of delays. Drivers will be informed about it by e-mail notification.
Based on the evaluations of the journeys, a useful journey record can be created. This contains an overview of all trips per vehicle including the distance traveled and the purpose of the trip, based on a customizable evaluation period. You can download the trip log as a read-only PDF.
Data security is an important issue for us. All CaranoCloud data, including your user data, is stored in encrypted form in Frankfurt am Main at the AWS EU (Frankfurt) site. Thus, German data protection law applies and all data is protected by the Federal Data Protection Act. AWS is certified according to German IT-Grundschutz by TÜV Austria Group. For more detailed information about data protection at AWS, see AWS Protection and AWS Compliance. If you would like to learn more about how your data is stored at Carano, you can find our privacy policy here.
On our blog you will find helpful and interesting advice articles on the most important topics for managing your fleet.
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