Fleet Management Software Fleet+

Record technical data (alternatively, via VIN query), equipment, residual values, repair and replacement vehicle groups, contracts etc. Interior fixtures and add-ons can be transferred between vehicles. Changes made to assigned drivers, business partners or cost centers are registered. Driver data like license class and other qualifications are seamlessly documented. Customer, supplier and service provider management is systematized according to firm and hierarchy.

There are various reporting systems available for controlling key figures and developing the fleet: dashboards with interactive editing function, templates, forms, reports and Excel exports. You have at a glance the key KPIs, such as ct/km, top 20 cost types, forecasts for leasing, contract monitoring for mileage/running time, fuel consumption and condition overviews, repair histories, etc. Fleet+ offers over 100 reports.

Cost types and invoice imports may be defined individually. After import, you may check and have costs automatically assigned to the respective cost centers, which are then transferred to accounting. Fleet+ is multiclient-enabled down to the cost element level.

Repair orders may be generated automatically as or directly from a claim. During incoming invoice entry, Fleet+ checks for the existence of repair orders and verifies whether inspection appointments have been met. In the event of a work order overcharge, you can inform the shop partner the reason for the invoice reduction by email or fax. Fleet+ also provides you with an overview of all costs incurred to date and approved components for the respective vehicle.

Vehicle pool management in Fleet+ provides an overview of vehicles, bookings and cancellations to facilitate coordination of vehicles. Drivers may – depending on authorization status – book different vehicle classes directly in the web interface. During booking, the targeted/actual mileage, for instance, is checked. Rates can be stored for the billing of internal or external short-term rentals.

Fleet+ provides various import interfaces, e.g., to leasing companies, fuel station companies and tire suppliers. In addition, the software offers extensive data import and export features, including Excel. Moreover, SAP, accounting and HR programs can be linked up via individual interfaces. Fleet+ automatically performs plausibility checks.

In Fleet+, you (or, optionally, the driver) can record claims-related transactions, authorize repair orders and handle claims settlement via external service providers. Incoming and outgoing invoices as well as credit entries relating to a claim are linked up. Assessments show the main areas of damage.

Set up technical, legal or organizational appointments for drivers, vehicles and add-ons. Fleet+ provides automatic email reminders as well as a follow-up system that can be set at desired interval, e.g., annual driver training. Should drivers miss appointments, repeated reminders ensure compliance.

Fuel card management gives you overview of vehicle orders, loss notifications and card blocking. After import, the fuel data is assigned to the respective vehicle and a plausibility check is conducted to prevent multiple refueling. Interfaces to all common fuel station firms as well as to company fuel stations are possible on request.

Access rights for individual modules, windows or dialog elements for all user groups may be flexibly defined.

Manage all types of contracts as well as inhouse or external service charging, including automated invoicing of individual and collective invoices.

In the Fleet+ archive, vehicle and driver data, invoice files, images and email correspondence are concisely classified and stored for easy retrieval. This feature is integrated at all relevant points, e.g., the claims file, the vehicle, repair orders and invoices.