Fleet Management Software Fleet+

A fleet is the axis of operational mobility and must therefore meet the needs and aims of the company. Our Fleet+ software with its wide-ranging functionality, configurable to meet any and every specification, is the hands-down winner. Want additional features? Not a problem.

With Fleet+, you can manage your company’s fleet digitally, cost-effectively and transparently. Are you a service provider? Fleet+ will help you manage customer fleets with ease.

Benefits of Fleet+ for Fleet Managers

  • Digital Fleet

    From appointment coordination and transparent vehicle cost invoicing to claims and fuel data management, Fleet+ enables you to digitize fleet processes and create structured workflows.

  • Strategic Fleet Management

    Our fleet management software consolidates invoices and data from vehicles, service providers and suppliers to simplify expenditure and contract control check. Comprehensive vehicle-related data provides the basis for strategic fleet decisions.

  • Complying with Holder Liability Obligations

    Fleet+ makes sure your legal obligations are met by issuing reminders of upcoming appointments and deadlines. With add-ons such as electronic driver’s license checks and statutory accident-prevention driver instruction, you provide the drivers with useful services.

Contact us to discuss how Fleet+ can meet your requirements

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Benefits of Fleet+ for Fleet Service Providers

  • Your Customers in Focus

    With Fleet+, you’ll be able to map any contract or organizational structure according to your customers’ needs and provide customized service packages.

  • Multiclient-Enabled Fleet Software

    Your customers’ data is processed individually. Moreover, you can issue access authorizations and restrictions to staff, customers and service partners.

  • Transparency at Every Level

    The administration and billing of contracts as well as the generation of billing documents with subsequent automated invoicing are processed effortlessly. Costs are recorded individually while cost groups are evaluated down to the vehicle and contract level. With Fleet+, you are ensured transparency and full cost control throughout your customer fleet.

Take the first step toward digital fleet management with Fleet+

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Company Fleet

Benefits of Fleet+ for Fleet Managers

  • Digital Fleet

    From appointment coordination and transparent vehicle cost invoicing to claims and fuel data management, Fleet+ enables you to digitize fleet processes and create structured workflows.

  • Strategic Fleet Management

    Our fleet management software consolidates invoices and data from vehicles, service providers and suppliers to simplify expenditure and contract control check. Comprehensive vehicle-related data provides the basis for strategic fleet decisions.

  • Complying with Holder Liability Obligations

    Fleet+ makes sure your legal obligations are met by issuing reminders of upcoming appointments and deadlines. With add-ons such as electronic driver’s license checks and statutory accident-prevention driver instruction, you provide the drivers with useful services.

Contact us to discuss how Fleet+ can meet your requirements

Inquire now

Fleet Service Providers

Benefits of Fleet+ for Fleet Service Providers

  • Your Customers in Focus

    With Fleet+, you’ll be able to map any contract or organizational structure according to your customers’ needs and provide customized service packages.

  • Multiclient-Enabled Fleet Software

    Your customers’ data is processed individually. Moreover, you can issue access authorizations and restrictions to staff, customers and service partners.

  • Transparency at Every Level

    The administration and billing of contracts as well as the generation of billing documents with subsequent automated invoicing are processed effortlessly. Costs are recorded individually while cost groups are evaluated down to the vehicle and contract level. With Fleet+, you are ensured transparency and full cost control throughout your customer fleet.

Take the first step toward digital fleet management with Fleet+

Inquire now

Fleet+ Software Features

Fleet+ allows the mapping of a wide variety of fleets with organizational structures of any kind. The wide range of features in our software allows for the greatest flexibility both in running your own fleet as well as managing customer fleets.

Fleet Master Data

Record technical data (alternatively, via VIN query), equipment, residual values, repair and replacement vehicle groups, contracts etc. Interior fixtures and add-ons can be transferred between vehicles. Changes made to assigned drivers, business partners or cost centers are registered. Driver data like license class and other qualifications are seamlessly documented. Customer, supplier and service provider management is systematized according to firm and hierarchy.

Expenses and Controlling

There are various reporting systems available for controlling key figures and developing the fleet: dashboards with interactive editing function, templates, forms, reports and Excel exports. You have at a glance the key KPIs, such as ct/km, top 20 cost types, forecasts for leasing, contract monitoring for mileage/running time, fuel consumption and condition overviews, repair histories, etc. Fleet+ offers over 100 reports.

Cost Entry

Cost types and invoice imports may be defined individually. After import, you may check and have costs automatically assigned to the respective cost centers, which are then transferred to accounting. Fleet+ is multiclient-enabled down to the cost element level.

Repairs and Maintenance

Repair orders may be generated automatically as or directly from a claim. During incoming invoice entry, Fleet+ checks for the existence of repair orders and verifies whether inspection appointments have been met. In the event of a work order overcharge, you can inform the shop partner the reason for the invoice reduction by email or fax. Fleet+ also provides you with an overview of all costs incurred to date and approved components for the respective vehicle.

Pool Vehicles

Vehicle pool management in Fleet+ provides an overview of vehicles, bookings and cancellations to facilitate coordination of vehicles. Drivers may – depending on authorization status – book different vehicle classes directly in the web interface. During booking, the targeted/actual mileage, for instance, is checked. Rates can be stored for the billing of internal or external short-term rentals.

Interfaces and Invoice Import

Fleet+ provides various import interfaces, e.g., to leasing companies, fuel station companies and tire suppliers. In addition, the software offers extensive data import and export features, including Excel. Moreover, SAP, accounting and HR programs can be linked up via individual interfaces. Fleet+ automatically performs plausibility checks.

Claims Management

In Fleet+, you (or, optionally, the driver) can record claims-related transactions, authorize repair orders and handle claims settlement via external service providers. Incoming and outgoing invoices as well as credit entries relating to a claim are linked up. Assessments show the main areas of damage.

Appointments and Deadlines

Set up technical, legal or organizational appointments for drivers, vehicles and add-ons. Fleet+ provides automatic email reminders as well as a follow-up system that can be set at desired interval, e.g., annual driver training. Should drivers miss appointments, repeated reminders ensure compliance.

Fuel Data

Fuel card management gives you overview of vehicle orders, loss notifications and card blocking. After import, the fuel data is assigned to the respective vehicle and a plausibility check is conducted to prevent multiple refueling. Interfaces to all common fuel station firms as well as to company fuel stations are possible on request.

Allocated Tasks

Access rights for individual modules, windows or dialog elements for all user groups may be flexibly defined.

Contract management

Manage all types of contracts as well as inhouse or external service charging, including automated invoicing of individual and collective invoices.

Digital File

In the Fleet+ archive, vehicle and driver data, invoice files, images and email correspondence are concisely classified and stored for easy retrieval. This feature is integrated at all relevant points, e.g., the claims file, the vehicle, repair orders and invoices.

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    Add-Ons for Managing Your Fleet

The fleet management software can be augmented with work-relieving applications. Whether it is implementation of holder liability obligations or an efficient pool vehicle management – our solutions reduce your administrative workload while your drivers will appreciate the convenience.

Electronic Driver’s License Check

App-enabled driver’s license check with automated appointment management

Accident Prevention Driver Instruction

E-learning tool with notification feature for legally compliant instruction of company vehicle drivers

Corporate Carsharing

Booking tool with calendar and automatic vehicle scheduling as well as tools for a flexible access to the vehicles

Practical Examples of Our Fleet Management Software

Carano has been driving digital change in the fleet industry for 30 years. We have successfully implemented over 1000 projects and commissions. Our test-driven solutions for digital fleet management include use cases across a wide range of industries.

The Müller Service GmbH meets the varied requirements of its large fleet with Fleet+. Processes have been automated and can be controlled centrally since its implementation.

The fleet software ensures more transparency for contracts and internal processes at the Poco Einrichtungsmärkte GmbH. It also helps to reduce costs.

With the seamless, digital storage function of Fleet+, ISS can meet the complex requirements of the heterogeneous fleets and minimise the effort.

Fleet Management Software for Vehicles of Every Type

Whether it be company cars or commercial vehicles, mixed fleets or vehicle pools: Fleet+ gives you the ability to manage all vehicles regardless of type. This includes features and designs of trucks, structures, special vehicles and vans. Statutory driver qualification is also registered in the fleet management software.

Simplified Fleet Organization

Fleet management is complex, involving a vast array of parties. Fleet+ expertly links up relevant departments, drivers and service providers. This ensures everyone stays informed, minimizes the effort required for fleet coordination, and simplifies data maintenance. Fleet managers are the pivot in the system. They assign viewing and editing rights and can thereby devote attention on strategic management of the fleet.

Speedier Data Processing in the Fleet

Data can be quickly recorded, updated and contract modalities checked by Fleet+. Its multiple interfaces to SAP, accounting, service partners and service providers facilitate seamless data exchange. Macro wizards may be used to trigger automated processes. This saves time and resources. In addition, all vehicle-related processes and data are concisely organized in a digital file.

As You Like It

Fleet+ can be implemented and operated according to your business strategy: As a desktop application in your company, on your intranet or hosted by Carano. The common feature of all the operating models: We assist you with the installation and maintenance of the systems.

The Alternative: Get Started Immediately with Fleethouse

If you’re looking for a cloud solution that allows you to get started in a jiff, then our Fleethouse platform is what you are looking for. It offers proven standard processes in combination with optional services like Auto Subscription. In short: everything you need for running a fleet.

FAQ

What kind of fleet is Fleet+ designed for?

Fleet+ is especially suitable for large fleets of approx. 100 vehicles and more. This size often requires greater customization. It is practically the sky’s limit – Fleet+ serves numerous clients in the service provider sector with fleets numbering in the tens of thousands. For fleets under 100 vehicles, we recommend Fleethouse. This cloud platform allows you to start right away – no installation or implementation necessary.

Is Fleet+ GDPR compliant?

It is important to host the system with appropriate security measures and to ensure users comply with GDPR guidelines. If Fleet+ is installed inhouse, your IT department and data protection officer will be responsible for this. If you use Fleet+ as a software-as-a-service operated by Carano Software Solutions, we ensure GDPR-compliant hosting in accordance to ISO 27001. Sensitive data such as driver data can be anonymized in Fleet+ at the touch of a button.

What languages are Fleet+ available in?

The default languages in Fleet+ are German and/or English. The software is multilingual and can be translated into any language. We will be pleased to aid you with the implementation.

What kind of reports and analyses are available?

Various reporting tools are integrated into Fleet+. Crystal Report, an SAP report generator, is used to generate PDF reports and forms. Fleet+ has about 100 standardized reports. Let us customize them for you, or you can do them yourself.

Management views are tabular dashboards that provide you with a rundown of your fleet’s most important tasks, deadlines, cost outliers and key figures. Interactive overviews also allow you to quickly filter and analyze data and costs. A table generator for creating individualized analysis rounds off the reporting options. For decentralized users, Fleet+ Web provides interactive dashboards and diagrams for quick overviews.

By the way: Every table or analysis in Fleet+ can be exported to Excel, either directly or in ready-made templates. This allows you to process current fleet data individually and flexibly.

What about using Fleet+ on the move?

In our Fleet+ Web interface, mobile access is available on any Internet-enable devices. For optimal overview, we recommend devices with larger displays, such as tablets or laptops.

What about importing existing data into Fleet+?

Yes, Fleet+ enables you to effortlessly import large volumes of data from Excel, so that you can transfer information for a new project without tedious data entry, or the need to continuously update data.

Can Fleet+ be integrated into an existing system landscape?

Yes, with the help of standardized as well as customized interfaces, we have successfully integrated Fleet+ into the IT system landscape of numerous customers. Links to HR and accounting systems, document management and archiving systems as well as ERP systems like SAP, MS Nav, etc. are possible.

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Our blog makes sure you stay in the know on the latest and most exciting news for fleet management.

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