Regular driving license checks by the employer are a legally prescribed measure to safeguard companies and fulfil their owner obligations. As part of professional fleet management, it is essential in order to avoid legal risks and potential liability issues.
Why is the driver’s license check important?
According to § 21 StVG (Road Traffic Act), a vehicle owner (including a company) may not allow anyone to drive a vehicle who is not in possession of a valid driving license or the necessary driving license category . If the company violates this regulation, there is a risk of severe fines and, in the event of damage, even criminal prosecution.
Legal basis for employers
Employers are obliged to regularly check their employees’ driving licenses. The legal basis for this can be found in DGUV regulation 70 (formerly BGV D29) and the StVG. These regulations require a recurring check – ideally every 6 months.
How does the driver’s license check work?
- Manual inspection: Visual inspection by a responsible person with documentation, e.g. using a driver’s license inspection form (PDF).
- Electronic driver’s license control: Use of control systems that work via RFID, seal or photo upload. Many providers also offer a driving license check app for mobile processing
Advantages of the electronic driver’s license check
- Legal certainty: Automatic documentation of all test procedures
- Time saving: No manual administration effort
- Scalability: Can also be used for large fleets without any problems
- Integration: Compatible with modern fleet software
Tips for implementation in the company
- Create a clear internal guideline for checking driving licenses.
- Use free or fee-based form templates for manual checking.
- For larger fleets, rely on digital solutions for automated electronic driver’s license checks.
- Train your employees regarding their duty to cooperate.
Conclusion
Driving license checks by the employer are a legal obligation as part of fleet management. It protects the company from legal risks and ensures maximum safety on the road. Digital tools and apps make implementation much easier and, together with fleet management software, create transparency and efficiency.
