Instruction in the vehicle fleet is a legally prescribed means of occupational safety. It serves to regularly inform drivers and users of company vehicles about applicable regulations, hazards and the safe handling of vehicles. Employers are obliged to do so in accordance with Section 12 of the Occupational Health and Safety Act and the accident prevention regulations of the employers’ liability insurance associations.
Aim and content of the instruction
The aim of the training is to prevent accidents, raise awareness of safety-related issues and comply with legal requirements. Typical contents are
- General traffic and safety rules
- Behavior in the event of accidents or breakdowns
- Use of safety equipment (e.g. compulsory seat belts, high-visibility vests)
- Load securing and transport regulations
- Special features for e-vehicles or hybrid models
- Tips for environmentally conscious driving
- Regulations on the private use of company cars (if permitted)
Rotation and obligation to provide evidence
The instruction must take place at least once a year – additionally when new employees are hired, vehicles are changed or changes are made to the vehicle fleet (e.g. introduction of electric cars). It can be carried out verbally, in writing or digitally, but must always be documented and signed.
Significance for companies
Incomplete or missing instruction can have legal and insurance consequences in the event of damage. Proof is also required for inspections by employers’ liability insurance associations or authorities. In addition, good instruction helps to raise employee awareness and reduce injury rates.
Conclusion
Instruction is more than just a duty – it is a key tool in fleet managementto minimize risks, create legal certainty and ensure vehicle safety in the company.
