Fleet management primarily means organizing and coordinating all vehicles in the fleet. In most cases, the fleet manager is the most important decision-making authority, but there are also many tasks and processes in which he or she merely acts as a middleman and must ensure a smooth flow of communication. If this flow of information is disrupted, or if it is always handled only by the fleet manager, this can quickly lead to additional expenditure of time and money. Learn about the benefits of role-based fleet management in this blog post.
Role-based fleet management: advantages and practical examples
Scenario 1:
An employee leaves the company and has to hand over his company car. For the fleet manager, this means coordinating the return of the company car and the key. But who takes care of updating the driver data in the system?
Solution:
A fleet management software with which you can manage the fleet based on role assignments. With the right IT support, it is possible for the HR department to update the driver data and simply notify the fleet of the change, which can then arrange an appointment for the vehicle and key handover. This division of tasks creates efficiency and saves the fleet manager valuable time.
Scenario 2:
EAnother example that underlines the importance of role-based fleet management: an accident occurs and the driver reports damage. The fleet manager is informed about the damage, can Organize emergency assistance in the shortest possible time and arrange an appointment with the workshop. The workshop, in turn, accesses the accident report and the images taken from the system to better estimate the cost of the repair.
Again, different instances rely on different information, have to process it and forward it to the right place. As in example 1, fleet management software that enables role-based administration is also required here.
The solution:
Again, different instances rely on different information, have to process it and forward it to the right place. As in example 1, fleet management software that enables role-based administration is also required here.
Distributed processing of fleet data
Fleet management is predominantly about aggregating, processing and distributing data. By directly involving other departments and partners, you can significantly optimize fleet management and reduce costs in the long term.
- Increase data quality: Reduce errors from duplicate data entry, making it easier to enrich data
- Increase speed: fewer to no “in-between” steps, increase frequency of capture
- Reduce process costs: reduce multiple and/or manual data entry and distribution, resulting in fewer consultations
- More transparency: need-based reporting at the push of a button, archive content (documents and images) is available to all stakeholders
- Improved service quality (internal and external): higher employee motivation and safety thanks to information that is always available (driver’s manual), reports that are always up to date for controlling, management and customers
Role-based fleet management with Fleet+ Web from Carano
The Fleet+ Web module allows you to manage your fleet from any location, giving you the greatest possible flexibility. The software solution simplifies coordination processes and streamlines the internal and external communication flow. Through the authorization structure within the software, the fleet manager can determine the level of involvement in certain processes.
For service providers, too, role-based fleet management offers the great advantage that processes are mapped transparently and comprehensibly in the system on the basis of the authorization structure and can be configured individually. This is particularly relevant for service providers, as they can offer their customers full transparency. For example, the software enables web access, which provides the customer with a precise overview of all the key figures in the fleet that are important to him. In addition, service providers also have the option of setting the authorization structure within the software in such a way that there is no overlap in the respective area of responsibility.
Are you still checking or are you already managing? More time thanks to digital holder liability (in german)
Fleet management software for every fleet
Fleet management is individual and so the right software should also adapt to your needs. With the Fleet+ web module, you can not only manage the fleet cost-efficiently, but also create transparency and simplify communication processes. In this way, role-based fleet management can make a decisive contribution to better fleet management. Discover the new way of fleet management and get advice on our new software solution Fleet+ Web.
