Role-based fleet management
Fleet management primarily means organization and coordination. Fleet managers are usually the most important decision-making authority, but there are also many tasks and processes where they merely act as an intermediary and ensure a smooth flow of communication. If this flow of information is disrupted or goes only through the fleet manager, this can quickly lead to unnecessary loss of time and money.
The advantages of role-based fleet management – some real-life examples
Scenario 1: An employee is leaving the company and has to return the company car. For the fleet manager, this means the need to coordinate the return of the company car and the keys. But who is taking care of updating the driver data in the system?
The solution: A fleet management software based on role assignment to assist you in managing the fleet. With the right IT support, the HR department can easily update the driver data and notify the fleet of the change; it can then arrange a time for the handover of the vehicle and keys. This division of tasks creates efficiency and saves the fleet manager valuable time.
Another example that underscores the importance of role-based fleet management: An accident happens and the driver reports a damage. The fleet manager is informed of the damage, arranges for emergency assistance in no time flat and sets up an appointment with the auto workshop. The workshop, in turn, takes the accident report and the images taken from the system to better estimate the cost of the repair. Again, depending on the departments or bodies, different information is accessed, then processed and forwarded accordingly. As in scenario 1, fleet management software, which enables role-based administration, is also of need here.
Distributed processing of fleet data
Fleet management is mainly concerned with the aggregation, processing and distribution of data. By integrating other departments and partners, fleet management can be greatly optimized.
- Enhance data quality: reduce errors due to double data entry, facilitate data enrichment
- Increase speed: little to no intermediate steps, increase frequency of detection
- Cut process costs: reduce multiple and/or manual data entry and distribution, hence less need for consultation
- More transparency: customize reports at the click of a button, archive contents (documents and images) are available to parties involved
- Better quality of service (internal and external): higher employee motivation and safety due to ever available information (driver manual), always up-to-date reports specific for controlling, management and customers.
Fleet+ Web for role-based fleet management
The Fleet+ Web module offers you the opportunity to manage your fleet anywhere in the world, thereby ensuring the greatest possible flexibility. The software solution simplifies coordination processes and streamlines internal and external communication flow. The authorisation structure within the software enables the fleet manager to determine the degree of involvement in specific processes.
Role-based fleet management also offers service providers an immense advantage – processes in the system are mapped in a transparent and easy-to-understand way using the authorization structure, which can be configured individually. This appeals especially to service providers, as it will allow them to offer their customers full transparency. For instance, the software enables web access, which in turn gives the customer a precise overview of all vital key figures in the fleet. In addition, service providers also have the option of setting the authorization structure within the software in a way that ensures no overlap in the respective areas of responsibility.
Fleet management software for every fleet
Fleet management is individual and so the right software is one that adapts to your every need. With the Fleet+ Web module, you can manage your fleet cost-effectively, while ensuring transparency and simplifying communication processes. In this way, role-based fleet management can make a sea change of a difference to better fleet management.
Discover the new way to manage your fleet and learn more about our new Fleet+ Web solution.