A pool vehicle is a shared vehicle within a company that is not permanently assigned to a specific person. It is available to several employees – usually for business trips, appointments or external assignments. As part of professional fleet management , pool vehicles are an efficient solution for organizing mobility in a needs-based and cost-saving manner.
What is a pool car?
In contrast to a traditional company car , a pool vehicle is only used when needed and returned to the company after the journey. They are often allocated via booking systems or digital tools. Pool vehicles can be cars, vans or electric vehicles – depending on the purpose and size of the company.
Advantages of pool vehicles
- Cost efficiency: Shared use reduces acquisition and operating costs per vehicle.
- Flexibility: Vehicles are available at short notice for various employees and events.
- Transparency: Digital tools enable precise tracking of usage, journeys and costs.
- Sustainability Less vehicles in the fleet means less consumption of resources.
- Tax simplification: As the vehicle is not permanently assigned to an employee, the non-cash benefit is not applicable in many cases.
Organization and administration
A well-organized pool vehicle concept includes:
- Digital booking systems for planning and administration
- Usage guidelines and vehicle handover protocols
- Integration in fleet software for maintenance, damage management and evaluation
- Regular UVV inspections and driver’s license checks for users
Challenges
- Coordination: Without a clear system, double bookings or bottlenecks can occur.
- Responsibility: Changing users requires clear rules for vehicle handover and maintenance.
- Usage behavior: Different drivers sometimes lead to greater wear and tear or uneven vehicle maintenance.
Conclusion
Pool vehicles are a clever addition to the modern vehicle fleet. They offer companies the opportunity to organize mobility efficiently, flexibly and sustainably – especially if many employees only need a vehicle occasionally. With well thought-out organization and digital support, use and management can be optimally controlled.
